Administrative Officer
Hoopla Ocular Ltd. based in Portmore, Jamaica, is seeking talented, passionate, Game changers to join our team.
We Are Growing - Social Media Manager
• Work at the front desk and welcome new and returning Digita clients
• Reflecting the company’s values in order to make an exceptional first impression to all Digita clients
• Answering and directing phone calls
• They oversee the minute-by-minute needs of the office
• Organizing and scheduling appointments
• Planning meetings and taking detailed minutes
• Ability to prepare and present seminars using PowerPoint and multimedia tools
• Maintaining, Improving & Implementing Customer Retention/Loyalty Programme
• Writing and distribute emails, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled internal reports
• Maintain company’s presence on social media
• Develop and maintain a digital filing system
• Exceptional knowledge of using data entry software and performing data entry tasks with accuracy and precision
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain Online Customer & Contact Lists
• Bookkeeping & Accounting
• Log Invoices & Expenses
• Act as the point of contact for internal and external clients
• Assist the CEO with varied tasks and assignments
Why Do You Want This Job?
The selected candidate must be an individual who pursues excellence in everything they do. Must be welcoming, friendly and attentive. They are able to greet all Digita clients in a warm, sincere and upbeat manner. Capable of staying upbeat even in difficult situations. Highly organized with the ability to constantly multitask. Exhibits patient and problem-solving approach when addressing issues. Strong customer focus and understanding of servant leadership.
Technical Skills
• Demonstrated ability to use Microsoft Office applications
• Social Media Savvy
• Knowledge of creating and managing spreadsheets
• Skilled at researching online information for providing support to different departments
• Excellent knowhow of Google Docs, Drive and Calendar
• Data entry and basic book-keeping/accounting would be an asset
• Community & project management
• Excellent writing, subediting and proofreading skills.
Soft Skills
• Empathy
• Truly enjoys interacting with people
• Excellent written and verbal communication skills
• Great Memory & Listening
• Trust-worthy
• Effective & Prompt Communication
• Love of Learning
• Dedication to Excellence
• Great aptitude for customer service
• Smiles on a regular basis
• Detail Oriented
• Project Management
• Great Interpersonal Skills
• High EQ & Building, Improving & Salvaging Relationship
• Team Player
• Growth Mindset
Qualifications
A Bachelors Degree and at least two years administrative experience. Certificates in Business Admin will serve the post well. Prospective applicants must demonstrate that they possess the skills, mindset and attitude to do a great job. Our ideal candidate is an outgoing, well-organised individual who is eager to work in a highly dynamic and fast pace environment.
How To Apply
Email your CV & Cover Letter Expressing your interest to [email protected] | Position title as the subject line or on the application form on our careers page.
Like our social media channels on Facebook, Twitter, Instagram, and Google – @hooplaocular to keep updated on digital media news and other vacancy notices.
